Abstract submission is now closed. The deadline was 24 October 2018, 23:59 CET.
Notifications to submitters: End-November 2018
EAHAD’s objectives are to foster scientific advancement in the field of inherited and acquired bleeding disorders in Europe, to encourage research and to provide a wide forum for discussion. Delegates who would like to present their work at the meeting, are invited to submit an abstract for consideration by the Scientific Committee.
The online submission system will guide you through the submission of your abstract. You are disconnected after 30 minutes of inactivity. Please be aware that the system is only active when pressing on “next” or “save”. Typing is NOT considered as being active.
Abstracts must describe original work, previously unpublished and not yet presented, at the time of the submission.
Scheduling of poster sessions and abstract presentations is at the discretion of the Scientific Committee.
Delegates have the possibility to apply for a travel grant should they meet the requirements and the conditions mentioned below.
These will be peer-reviewed and those selected will be presented either as oral presentations or in a dedicated area of the poster session.
For standardization, the acceptable length of the abstract is of maximum 2’500 characters. This includes the titles and non-visible characters, such as spaces and line breaks.
The internet abstract submission system works best with Internet Explorer 7.0 or higher and Mozilla Firefox 3.0 or higher.
Abstract submitters will be asked their professional category during the submission process. Nurses, physiotherapists and psycho-social professionals will have the opportunity to display their posters during the Pre-Congress Day as well as during the Congress.
- EAHAD will be awarding travel grants to junior doctors and researchers (under 35 years old) and allied health professionals wishing to attend EAHAD 2019. Grants are available for both European and international participants.
- The grants go towards covering registration, travel, and accommodation expenses to attend the congress (based on actual costs and receipts) and will be awarded on the basis of abstract submission, application quality and financial need.
- If you wish to be considered for a travel grant and meet the criteria, please check the corresponding box when submitting your abstract. Please note that you will be required to complete a separate online application form. Deadline for application is 24 October 2018, 23:59 CET.
- The awardee must come in person to get his/her grant (at the speakers’ desk). No payment will be made before or after the Congress.
- Kindly note that the final decision about travel grantees will be made by the Scientific Committee.
POSTER AWARDS & SLAM SESSION
- Poster session will be organised onsite and awards will be given to the top 3 presenters.
- 10 abstracts will be selected by the Scientific Committee to be presented orally in the SLAM session. Kindly note that the selection for these oral presentations depends mainly on the scientific match and coherence in the oral session. As such it might be that a high ranking abstract has been selected for poster presentation as no suitable oral communication session could be found, or if the submitter requested a poster presentation.
Abstracts can only be submitted online via the abstract submission form.
Abstracts sent by post or email will not be accepted. No exceptions will be made.
- Abstracts can be saved in “Draft” status to be re-edited and modified until the submission deadline (24 October 2018, midnight, CET). Therefore, the submitter will be required to create a user account.
- Abstracts fulfilling all criteria can be saved in “Final submission” status. Only abstracts in “Final submission” status will be regarded as successfully submitted and considered for the Congress. The submitted / draft abstracts cannot be edited after the submission deadline (24 October 2018, midnight, CET)
- The abstract should be structured into the following sections:
- A title which clearly indicates the nature of the investigation.
- Introduction should contain 1-2 sentences that clearly indicate the scientific question of the study and its clinical (or other) importance.
- Methods should contain sufficient information to be able to understand the experimental design, the analytical techniques and the statistics used in the study.
- Results should contain objective data to answer the scientific question(s).
- Discussions / Conclusions should provide only conclusions of the study directly supported by the results, along with implications for clinical practice, avoiding speculation and overgeneralization.
- No tables or figures are allowed in the abstract.
- Conflict of interest: It is the intent of EAHAD 2019 to provide high-quality sessions focused on educational content that is free from commercial influence or bias. Thus, the submitting author of an abstract is requested to declare any potential conflicts of interest for all authors during abstract submission.
- Abbreviations should be indicated in parentheses following their first mention in the text. Trade names cannot be mentioned in the title. However, trade names in brackets will be accepted in the body of the text.
- The submission of an abstract constitutes a formal commitment by the submitting (presenting) author to present the abstract (if accepted) in the session and the time assigned by the Programme Committee. Registration fees will not be waived.
- The presenting author of the abstract must be registered at the conference within 14 days of confirmation of abstract acceptance (the author will benefit from early bird registration fee).
- Please ensure your abstract does not contain spelling, grammar, or scientific mistakes, as it will be reproduced exactly as submitted. Linguistic accuracy is your responsibility. No proofreading will be done. No changes can be made to the abstract after the submission deadline.
- Only original abstracts will be accepted and considered for the review.
After the Submission
- The reviewers will judge the abstracts according to scientific or clinical value, relevance to EAHAD 2019, conclusions confirmed by objective results, objectivity of statements, originality of work and overall impression.
- The submitting authors will be notified by end-November 2018 at the email address provided during submission whether their abstract has been accepted.
- If you need to withdraw your abstract a written statement, reflecting the reasons of this decision must be sent to email@example.com. This e-mail address is being protected from spambots.
Presentation of Abstracts
- Abstracts can be accepted either as poster or oral communication.
- If your abstract is accepted as a poster, you will be requested to be available for discussion during the corresponding poster viewing time. Details on poster format and full presentation guidelines will be included in the notification letter and posted on the Congress website.
- Accepted abstracts will be available in Haemophilia Journal.
INSTRUCTIONS TO SPEAKERS
WHEN YOU ARRIVE AT THE CONGRESS CENTRE :
- Collect your registration material at the registration desk within the registration area
- Kindly upload your presentation at the Speakers’ Preview Room a day before your presentation and at the latest one-half day before the start of your presentation’s session
- We encourage you to visit the Speakers’ Preview Room as early as possible to receive further instructions and to avoid any last minute challenges
- A technician will be available at the Speakers’ Preview Room and in the main session room to provide assistance when needed
- Be available by your room door at least 10 minutes before the start of your session
- If you have any questions, please contact a staff member at the Speakers’ Preview Room
AT THE TIME OF YOUR PRESENTATION:
Please be certain that the length of your presentation remains within the allocated time and leave enough time for questions from the audience. Session moderators are instructed to terminate presentations, which exceed their time allocated
Be available by your room door at least 10 minutes before the start of your session
INSTRUCTIONS TO SLAM SPEAKERS
- Each speaker should announce their presence to the chair(s) before the session and be seated at the first row.
- Each speaker has 5 minutes to give a succinct overview (advertisement) of their topic. After 5 minutes, the chair will indicate the time is up and the presenter will have to stop.
- Each speaker should be available for questions directly after the session outside the room during the coffee break.
SPEAKERS PREVIEW ROOM OPENING HOURS
|Wednesday 6 February 2019||08:00 – 20:00|
|Thursday 7 February 2019||07:15 – 19:15|
|Friday 8 February 2019||07:30 – 12:30|
The session room is equipped with:
- Data projector for PowerPoint™ presentations
- Laptop (no Macintosh™)
- Clip microphone (main rooms only)
- Lectern microphone
- Laser pointer
- Use Microsoft PowerPoint™ version 2010
- Video files must be integrated in your PowerPoint™ presentation
- Use screen resolution 16:9 otherwise we will not be able to show your presentation (you will find instructions at the end of the document on how to prepare your presentation in 16:9). Do not forget to add the slide with your Conflict of Interest available on the website.
- Please bring a USB with your presentation (Microsoft PowerPoint™ version 2010) to the technician at the Speakers’ Preview Room at least one-half day before the start of the session during which you will give your presentation
- When you use PowerPoint™ always use the option: ‘Font TrueType’
- If you use a Mac/Macintosh™, computer, save your presentation on a PC format
- Keynote presentations (Mac/Macintosh™ hardware) are not compatible and cannot be used!
GENERAL GUIDELINES & RECOMMENDATIONS
- Plan your presentation carefully
- Co-ordinate each phase of your lecture with your PowerPoint™ slides
- Number the sheets at the bottom of the page, and have them in proper order and position
- Avoid unfamiliar abbreviations or expressions
- Your copy should be highly legible (ALL CAPITALS, for instance) double or triple-spaced, with well-marked cues for slides
- For PowerPoint™ slides, a coloured background usually works better than black and white. However, colours should be kept limited and simple
- Optimise the visual simplicity of your slides – use few words and avoid sentences
- Try not to use more than 6 bullet points per slide
- Leave out text you do not plan to discuss
- Use several slides to cover a detailed topic that cannot be logically included on one slide
- If you must refer to one slide on several occasions during your presentation, use duplicates instead of trying to return to the original
- To coin a phrase, graphs often speak louder than words
THREE EFFECTIVE PRESENTATION RULES:
- Introduce your topic and inform your audience what you intend to speak about
- Deliver your talk, including the methods, results and conclusions
- Summarize for your audience the most important points of your lecture
Note: The sessions will not have any simultaneous interpretation. Please be aware that some participants may not speak your language as their mother tongue. For that purpose, please remember to speak slowly and clearly.
- Bring a text prepared specifically for the oral presentation
- Find time before sessions begin, and acquaint yourself with the operation of the podium and location of the equipment. Conference staff will be present to assist you
- Give the technician any special instructions you may have before, not during the talk
- Be careful to speak in accordance with your slide sequence, discuss the material as written on the slide
- Use a laser pointer to guide the audience. Do not wave the pointer around the slide
- Remember to speak slowly and clearly
- Please stay within the time limit allocated for your presentation
HOW TO PREPARE YOUR PRESENTATION IN A 16:9 FORMAT
Open PowerPoint™ and go under Design:
Then under page Setup:
Finally on “Slides sized for” select “On-screen Show (16:09) on the drop down list:
RECOMMENDATIONS FOR EFFECTIVE SCIENTIFIC POSTER COMMUNICATION
- It is mandatory to indicate your new abstract number in the upper right corner of the poster
- The usable poster board surface is 150 cm high and 90 cm wide (portrait format).
- Don’t overload your poster. Remember, you are not writing an article.
- Seek simplicity, keep text to a minimum and avoid redundancies.
- Use 500 to 1’000 words (including title, figure legends and tables), definitely not more.
- The figures and tables should cover approximately 50% of the poster area.
- Prepare a 15 cm high title strip that runs the full width of the poster. Use a black and bold typeface, not smaller than 30 mm in height for the title and at least 20 mm for author’s names and affiliations (the height refers to capital and tall letters), Capital letters are usually more difficult to read than small letters.
- The average reader spends 1-2 minutes on your poster. Highlight your main finding. Most of us start by reading the Conclusions. Thus, don’t hide them in the right lower corner. Put them on eye level, either on top of the right column or alternatively start with the Conclusions. Otherwise, structure your poster by Introduction, Methods and Results. State your aims in the end of the introduction.
- We suggest that the pathway (eye movement) is down the columns. Use 3-5 columns.
- The poster is supposed to be readable from a distance of 1.5-2 m. The text should definitely be no less than 5 mm for capitals and tall letters, and preferably larger. Use a constant font throughout the poster.
- Let your important points stand out. Use (but don’t overuse) bold and colours.
- If possible, avoid abbreviations and acronyms, especially in the Conclusions.
- Feel free to provide one or more key references (in the right lower corner).
- Handouts of your abstract / poster (with your addresses) to your interested readers may facilitate future research communication.
For any further enquiries, please contact the EAHAD 2019 Abstract Handling Team at firstname.lastname@example.org. This e-mail address is being protected from spambots